Administrative and coordination

1. Screen/handle telephone calls, appointments, mails and emails and take action accordingly.
2. Take meeting minutes.
3. Coordinate and communicate with various departments and all levels of staff on matters directed by the superior.
4. Prepare and manage correspondences with internal and external parties for superior’s signature.
5. Attend to requests from divisional, corporate or owners offices and facilitate it accordingly.
6. Ensure approval forms are prepared for superior for signature and approval of the Director, management e.g. leave application forms, travel approval forms, expense claims reports, etc.
7. Maintain systematic up-to-date filing and tracing systems.
8. Maintain and update ‘Manager-On-Duty’ schedule.
9. Maintain confidentiality of sensitive matters/issues.

Other Responsibilities

1. Attend all briefings, meetings and trainings as assigned by management.
2. Perform other reasonable duties assigned by the Management.