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Role and Responsibilities


The Administrative Assistant will organize and coordinate office administrative procedures, in order to ensure organization effectiveness, efficiency and safety. The administrative assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. The Administrative Assistant will work closely with the General Manager.




· Maintain record keeping as required


· Point person for mailing, shipping, supplies, equipment, bills and errands


· Champions and leads document control for the company


· Ensures all documents are in company’s approved format


· Assist with development of company templates


· Data entry and upkeep of the organizations databases, ensuring a high level of accuracy


· Develop policies, procedures, instructions, or other documents to assist with company structure


· Organize and schedule meetings and appointments


· Organize office operations and procedures


· Oversee adherence to office policies and procedures


· Coordinator with IT department on all office equipment


· Assist the management team with all requests


· Produce reports as required






Qualifications and Education Requirements


· Excellent analytical and deductive reasoning skills


· Must be a team player, possessing analytical skills and excellent communication skills


· High attention to detail


· Responsiveness




Preferred Skills


· Proficient computer skills required


· Strong organizational and planning skills




Physical requirements/work environment


· Maintain high level of competency with Microsoft Office Suite of products (word, excel, powerpoint, outlook)


· Champion and lead training documents and software


· Organize orientation and training of new staff members


· Maintain documentation of training and tracking of employee’s status in accordance with regulatory requirements


· Assist with document development and implementation as requested.


· Answer phones during normal business hours, directing calls to correct personnel· Consistently meet established deadlines, ensuring that work/processes are complete and adequate time is provided for review, where needed.


· Assist with troubleshooting and resolving customer complaints and issues


· Navigate the internet and use technical equipment appropriately


· Greet visitors to the organization in a friendly and professional manner


· Provide general support to visitors


· Responsible for creating Word, Excel, PowerPoint reports, documents, and presentations.


· Entering purchase orders, bills of lading, and generating invoices.


· Participate actively in the planning and execution of company events


· Allocate available resources to enable successful task performance


· Ensure security, integrity and confidentiality of all data


· Implement procedural and policy changes to improve operational efficiency


· Prepare operational reports and schedules to ensure efficiency


· Maintain a safe and secure working environment


· Oversee payroll and timesheets.


· All other duties as assigned.




Required Skills


· Strong proficiency in Microsoft Office product suite including Work, Excel, PowerPoint and Outlook


· Familiarity with Quickbooks, creating invoices, purchase orders, and generating payments


· Strong verbal and written communication skills including a professional and friendly demeanor


· Knowledge of office management responsibilities, systems, and procedures


· Excellent time management skills and ability to multitask and prioritize work


· Attention to detail and problem-solving skills


· Excellent written and verbal communication skills, in person and over the phone.


· Strong organizational and planning skills


· Ability to work under pressure


· Valid driver’s license


· Regular and reliable attendance


· Excellent typing skills




  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance




  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Vacancies: 50
  • Applications: 0
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